To initiate a new alteration project, start with selecting scope from the listed alternatives. Multiple selection is possible when needed. Then select which vessel(s) that shall be part of the alteration project, multiple selection is possible.

Both scope and vessel(s) are needed to activate the “Request alteration” icon.

 

A new page will open – the Order – where you fill in the project title, a description of the planned updates, timeline for your project, and contact information for technical matters. The project title will be pre-filled based on selections on the previous page, but can be edited as found necessary. 

You can add or remove vessels and modify scope as found needed and provide supplementary information.

Input fields are free text only, the phone number field require numbers.

Once mandatory input fields are filled in, press Save to complete and move to the next step. You will see a summary page, with an option to open again in Edit mode if further changes are needed.

The “Tool support” symbol allows you to create a support case if you need help on setting up the request and use the tools. This functionality is also available in Approval – Vessel in Operation Home page and inside the project page.

 

 

  

 

 

Continue to Checkout to input invoice and contact information and verify the details.

Additional users that shall receive notifications about changes to the order can be added to the “Receivers of notifications”. This can be edited later. This is limited to the order, and will not give any access to or notifications from the technical part of the project.

See also My applications > Approval - Vessel in Operation > My Alterations > Notifications

You may provide Purchase Order at this step and include additional information if required.

 

 

It is possible to update this information even after the order has been submitted by clicking Edit.

 

 

 

After you have pressed “Submit”, then press Order overview:

 

The alteration project is available for documentation upload via the link “Go to project” or “Go here to upload documentation for approval”. The links open the project in Approval – Vessel in operation, see Approval – Vessel in Operation user guide for more details. You can also share the project with a subcontractor, see Project sharing – invite subcontractor for more details.

Once a DNV responsible is assigned, you will find the contact information in the right column of the order. If you need to request changes to the technical scope of the project, press Send change request, an email will open prefilled with the DNV responsible user, for you to contact DNV.

When the Short form agreement (contract) is made available, it will be listed on top of the order. The file must be downloaded before it allows you to accept or reject.